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Los Angeles Office of Public Housing
|
Notice |
Issued/Expires |
Subject/Purpose |
PIH 2014-14 |
Issued: June 18, 2014 |
Voluntary conversion assessment for public housing agencies (PHAs) with fewer than 250 public housing units - This Notice is to offer small PHAs a streamlined cost analysis and process for the voluntary conversion of public housing to Housing Choice Vouchers (HCVs) under the authority provided at section 22(b)(3) of the United States Housing Act of 1937 (42 U.S.C 1437t(b)(3)) (1937 Act), and to clarify the applicable conversion implementation requirements of 24 CFR part 972. |
PIH 2014-13 |
Issued: May 20, 2014 |
Funding for Tenant-Protection Vouchers for Certain At-Risk Households in Low-Vacancy Areas - 2014 Appropriations Act - This Notice provides instructions, eligibility, and selection criteria on the funding process for tenant protection vouchers for certain at-risk households in low-vacancy areas, as provided for in the "Consolidated Appropriations Act, 2014" (PL 113-76), referred to hereafter as "the 2014 Appropriations Act," enacted on January 17, 2014. |
PIH 2014-12 (HA) |
Issued: May 19, 2014 |
Changes to Flat Rent Requirements – 2014 Appropriations Act - This notice implements Sections 210 and 243 of Title II of P.L 113-76, the Consolidated Appropriations Act of 2014. Specifically, this guidance clarifies HUD's interpretation of the statutory amendment related to flat rents and the requirement that PHAs comply with the amendments by June 1, 2014. |
PIH 2014-11 |
Issued: May 9, 2014 |
Section 184 Indian Loan Guarantee Program Processing Guidelines - The purpose of this Notice is to provide information to lenders that service loans under the Section 184 Program about HUD's guidelines and procedures that must be followed in order to receive payment under the guarantee provided by HUD. |
PIH 2014-10 |
Issued: April 30, 2014 |
U.S. Department of Housing and Urban Development (HUD) Privacy Protection Guidance for Third Parties - This notice informs all public housing agencies (PHAs) about their responsibilities for safeguarding personally identifiable information (PII) required by HUD and preventing potential breaches of this sensitive data. |
PIH 2014-09 (HA) |
Issued: April 30, 2014 |
Emergency Safety and Security Grants Annual Funding Notification and Application Process - This Notice provides guidance to public housing agencies (PHAs) seeking Emergency Capital Needs funding for safety and security measures. |
PIH 2014-08 |
Issued: April 30, 2014 |
Reinstatement and Revision of Accessibility Requirements for Native American Programs - This Notice revises and extends all preceding PIH notices on Accessibility Requirements for Native American Programs: Section 504 of the Rehabilitation Act of 1973; Americans with Disabilities Act of 1990; Architectural Barriers Act of 1968; and Fair Housing Amendments Act of 1988. |
PIH 2014-07 |
Issued: June 25, 2013 |
Revision to PIH 2013-16 - Public Housing Operating Subsidy Eligibility Calculations for Calendar Year 2014 - This notice provides public housing agencies (PHAs) with instructions for the calculation of operating subsidy eligibility in Calendar Year (CY) 2014. |
PIH 2014-06 (TDHEs) |
Issued: April 16, 2014 |
Financial Audit Requirements for Tribal Participants in Public and Indian Housing Programs - This Notice rescinds and supersedes PIH Letter L-2007-03, issued June 29, 2007, to provide specific guidance on the financial audit requirements for the tribal participants in the following programs: the Indian Housing Block Grant (IHBG), the Indian Community Development Block Grant (ICDBG), the Native Hawaiian Housing Block Grant (NHHBG), Residential Opportunity and Self-Sufficiency (ROSS) Service Coordinators, the Rural Innovation Fund (RIF), and Rural Housing and Economic Development (RHED). |
PIH 2014-05 |
Issued: Mar. 18, 2014 |
Implementation of the Federal Fiscal Year 2014 Funding Provisions for the Housing Choice Voucher Program - This Notice implements the Housing Choice Voucher (HCV) program funding provisions of the "Consolidated Appropriations Act, 2014" (PL 113-76), referred to hereafter as "the 2014 Act," enacted on January 17, 2014. |
Public Housing Capital Fund Program Final Rule Publication
The Public Housing Capital Fund Program Final Rule was published in the Federal Register October 24, 2013 (Docket No. 5236-F-02) and became effective on November 25, 2013. This regulation combines the Capital Fund requirements for modernization and development into a single regulation. It also updates and streamlines many of the Capital Fund and development requirements, incorporates recent energy requirements, and directs more funding towards modernization. This rule along with a new Capital Fund guidebook, which is under development and expected to be available in the spring, will ensure that the Capital Fund Program is more efficiently and uniformly implemented by PHAs and managed more effectively by the HUD Field Offices.
http://portal.hud.gov/hudportal/documents/huddoc?id=CapFundFinalRule2013-23230.pdf
HUD REAC Monitoring of PHA Program Compliance
As part of its internal control efforts, the Department's Real Estate Assessment Center (REAC) continuously monitors the timeliness and accuracy of tenant information reported to the Public and Indian Housing Information Center (PIC). REAC performs data comparisons of tenant information reported in PIC to data obtained from other Federal databases to validate the accuracy of tenant-reported Social Security Numbers (SSNs), names, and date of birth. The intended outcome of this monitoring is to identify, reduce, and recover improper payments within HUD's rental assistance programs; improve the accuracy and integrity of tenant data; and to verify Public Housing Agencies (PHAs) compliance with PIC reporting and use of the Enterprise Income Verification (EIV) system.
The following lists the PIC data and frequency of REAC monitoring. PHAs should also ensure monitoring of the data below on a monthly (m) or quarterly (q) basis:
If further assistance is needed or for questions regarding the above listed data, please contact Martha.E.Murillo@hud.gov.
HUD Secure System Password Reset
Please be advised that your HUD-PIH EIV Coordinator or agency User Administrator cannot reset your HUD Secure System password. For password resets, you must go to: https://hudapps.hud.gov/reac/wass/resetPwd.html, and provide the requested information and then click on the Reset Password button at the bottom of the form.
Public and Indian Housing One-Stop Tool (POST) for PHAs
PHA staff can use POST to obtain quick access to PIH systems, tools, training opportunities, program requirements, commonly used external websites, PIH contacts, and much more.
Some of the most helpful links are as follows:
If you have recommendations to improve POST or if you are having difficulty accessing web pages, we want to hear from you! Please email us at POSTforPHAs@hud.gov.
Access POST
http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/post
Proactive Exchange
New Dates for this year! Please save the dates and mark your calendars! Please plan to attend these informative sharing sessions designed to improve communications and to ensure that our jurisdiction has no troubled PHAs.
If you will like to present at any of our upcoming Proactive Exchanges or have topic suggestions please email Maria.J.Granata@hud.gov. We encourage you to attend in person and will continue to have Live Meeting available for those who can't be here. Hope to see you at our next Proactive Exchange coming up November 13 2014.
Helpful Resource Links
Two Year Forecasting Tool - PHA staff can use this tool to forecast the relationship between current HCV leasing and future funding. - http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/programs/hcv
REAC Technical Assistance Center - The Real Estate Assessment Center (REAC) Technical Assistance Center analyses data and develops objective performance scores. PHA staff can use the REAC technical assistance for helpful links. http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/reac/support/tac
Financial Data Schedule (FDS) Submission Deadlines
Unaudited submissions are due no later than 2 months after the PHA's FYE; for those entities required to have an audit, the audited submissions are due 9 months after the PHA's FYE. PHAs are required to submit their financial information through the FASS-PH system.
Financial Reporting Schedule Due Dates |
||||
Fiscal Year End |
12/31 |
03/31 |
06/30 |
09/30 |
Unaudited Submission |
02/28 |
05/31 |
08/31 |
11/30 |
Audited Submission |
09/30 |
12/31 |
03/31 |
06/30 |
Environmental Intervention Blood Lead Levels (EIBLL)
The PHA shall make quarterly attempts to obtain from the public health department(s) with area(s) of jurisdiction similar to that of the designated party the names and/or addresses of children of less than 6 years of age with an identified environmental intervention blood lead level.
At least quarterly, the designated party shall also report an updated list of the addresses of units receiving assistance under a tenant-based rental assistance program to the same public health department(s), except that the report(s) to the public health department(s) is not required if the health department states that it does not wish to receive such report.
If it obtains names and addresses of EIBLL children from the public health department(s), the PHA shall match information on cases of environmental intervention blood lead levels with the names and addresses of families receiving tenant-based rental assistance, unless the public health department performs such a matching procedure. If a match occurs, the designated party shall carry out the requirements of 24 CFR 35.1225.
Deadlines and Key Dates
Date |
Description |
HCV |
PH |
Grants |
July |
||||
4 |
VMS Reporting Opens |
X |
|
|
13 |
Revision Requests to CY2012 Operating Subsidy Submission |
|
X |
|
14 |
FY 2010 CFP Formula and RHF Disbursement End Date |
|
X |
|
15 |
Moving to Work Plan (9/30 FYE) |
X |
X |
|
15 |
EIBLL Report from PHA to Field Office |
X |
|
|
18 |
Civ Rights Cert (9/30 Qual. PHAs) |
X |
X |
|
18 |
5-Year PHA Plan (9/30 FYE) |
X |
X |
|
18 |
Annual PHA Plan (9/30 Non-Qualified PHAs) |
X |
X |
|
18 |
Capital Fund Program P & E Report (9/30 FYE) |
|
X |
|
18 |
Capital Fund Program Annual Statement (9/30 Non-Qualified PHAs First-Time Submission) |
|
X |
|
22 |
VMS Submissions |
X |
|
|
31 |
EPIC Quarterly Reporting |
|
X |
|
31 |
CY2014 Operating Subsidy Inventory Review |
|
X |
|
Date |
Description |
HCV |
PH |
Grants |
August |
||||
2 |
Maintenance Wage Rate Recommendation (9/30 FYE) |
|
X |
|
4 |
VMS Reporting Opens |
X |
|
|
16 |
Unaudited Extension Request (6/30 FYE) |
X |
X |
|
22 |
VMS Submissions |
X |
|
|
29 |
SEMAP Certification (6/30 FYE) |
X |
|
|
31 |
Waiver of Due Date for Audited Financial Info. (12/31 FYE) |
X |
X |
|
31 |
Unaudited Due Date (6/30 FYE) |
X |
X |
|
Date |
Description |
HCV |
PH |
Grants |
September |
||||
4 |
VMS Reporting Opens |
X |
|
|
22 |
VMS Submissions |
X |
|
|
30 |
Audited Due Date (12/31 FYE) |
X |
X |
|
30 |
Moving to Work Report (6/30 FYE) |
X |
X |
|
30 |
Submit Board Resolutions Approving Operating Budget (9/30 FYE) |
|
X |
|
30 |
FYE Change Request Due (12/31 FYE) |
X |
X |
|
Date |
Description |
HCV |
PH |
Grants |
October |
||||
4 |
VMS Reporting Opens |
X |
|
|
10 |
Minority Business Development Contract and Subcontract Activity |
X |
X |
X |
15 |
Moving to Work Plan (12/31 FYE) |
X |
X |
|
18 |
Civ Rights Cert (12/31 Qual. PHAs) |
X |
X |
|
18 |
5-Year PHA Plan (12/31 FYE) |
X |
X |
|
18 |
Annual PHA Plan (12/31 Non-Qualified PHAs) |
X |
X |
|
18 |
Capital Fund Program P & E Report (12/31 FYE) |
|
X |
|
18 |
Capital Fund Program Annual Statement (12/31 Non-Qualified PHAs First-Time Submission) |
|
X |
|
22 |
VMS Submissions |
X |
|
|
30 |
Enterprise Income Verification (EIV) Employee Recertification |
X |
X |
|
31 |
Semi-Annual Labor Standards Enforcement Report-Local Contracting Agencies |
X |
X |
X |
31 |
EPIC Quarterly Reporting |
|
X |
|
The Energy Performance Information Center (EPIC)
Change in EPIC Reporting Frequency
In order to provide PHAs with some administrative relief, starting October 1, 2013, PHAs will only be required to report on planned/completed Energy Efficiency Measures (EEMS) in the Energy and Performance Information Center (EPIC) system ANNUALLY. Under the revised system, PHAs would report at the end of their fiscal year rather than each quarter, as follows:
*Reminder: EPIC reports are cumulative. For example, if a PHA installs 10 Energy Star refrigerators in the first quarter in which it is reporting on a grant, it would report that in the Q1 report - if it then installs 5 more Energy Star refrigerators in the next quarter, it is to report 15 in the next quarter's report, not 5.
What is EPIC?
The Energy and Performance Information Center (EPIC) is a program designed to collect summary capital fund grant activity and energy efficiency measures (EEM) - planned and completed - being implemented with PIH Capital Fund Formula or RHF grants. It is similar in appearance and functionality to the RAMPS program which was used to collect EEM for ARRA grants. PHAs are required to report their activities in EPIC on a quarterly basis after the conclusion of each quarter. PHAs must submit a report for all open Formula and RHF grants.
Accessing EPIC
EPIC can be found at: http://portal.hud.gov/app_epic. Please add this to your Favorites in your web browser for easy future access.
Help!
EPICHelp@hud.gov In your help request, you should include your M number, your full name, your office telephone number, and your PHA code. Additionally, the EPIC login page provides additional information about what to do and who to contact if you encounter problems logging into the system. To access EPIC, go to: http://portal.hud.gov/app_epic. Please add this to your Favorites in your web browser for easy future access.
Calendar Year Quarter |
Federal Fiscal Year |
PHAS Required to Report |
Reporting Period |
1 |
2 |
Fiscal year ending March 31 |
April 1 - April 30 |
2 |
3 |
Fiscal year ending June 30 |
July 1 - July 31 |
3 |
4 |
Fiscal year ending September 30 |
October 1 - October 31 |
4 |
1 |
Fiscal year ending December 31 |
January 1 - January 31 |
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